Choosing Your Workspace: Virtual vs. Traditional Office

Depending on the characteristics of a particular line of work, different types of office structuring may be preferred. This preference may vary depending on factors such as the structure of the working system and customer satisfaction. The essence of the work and how it is presented should be taken into account and the choice should be made accordingly.

It is possible to create a long list such as:

•Office/bureau

•Store

•Shop

•Factory

•Workshop

•Warehouse/Entrepot

•School/Course

•Restaurant

For some business types in this list, a real address is mandatory. For example, it is not possible to use a virtual address for factory organization. The same rule applies to workshops or warehouses. As there are serious physical structuring rules in accordance with the legal legislation, schools and courses also have to work physically.

However, the real address or office requirement for other business lines on the list is controversial. For instance, if a virtual store does not keep stocks or if it already has an additional space where it can store its stocks, a physical office may not be needed. A significant amount of e-commerce companies do not need an office, they can maintain their sales operations from any address. Even people who just provide take-away foods by selling meals they produce at home online can easily use a virtual office as a legal address.

Based on the simple explanations here, the general differences between a virtual office and a physical one can be seen. The virtual office is the address that we legally use in cases where we do not actually use the office, while the physical office is required in case of actual use.

Why Should You Keep in Mind the Differences?

Understanding the differences between virtual office and physical offices is necessary for us to be able to do our job more effectively and get a cost advantage. Some business owners keep a real address even though they don’t need to and waive their profitability under serious costs. It is necessary to know the differences and the system in order to decide whether the virtual office meets your needs or not.

The Differences Between Virtual Office and Physical Office

In the conventional sense, a physical office is an apartment, a building or a room, rented and officially registered as an address. The rental costs here scale by the real estate rental prices, and considering the current rental prices, it can be possible to talk about serious costs. Moreover, the physical equipment and furniture of these addresses is another important cost item. In addition to these, when monthly expenses such as electricity, water, heating, and dues are taken into account, it can be seen that a considerable amount of the profitability will be lost here.

With the virtual office system, however, you will have a prestigious address that you can show on your official documents such as invoice and tax plate. You do not have to make any additional payments for this address and you can take advantage of the physical terms of use offered to you. It is a rightful practice to show a legal address with the virtual office system, and businesses do not incur any tax expenses in addition to the rental expenses. On the contrary, a business or a freelance virtual office provider can use the invoice they will receive from the company as an expense.

The biggest difference between the two methods, of course, is the physical usage of the space. The usage of physical space in the virtual office system during the rental period of the space depends on your preferences and needs. This service can be requested additively and the inactive period is not reflected in the costs. The cost advantage in the virtual office system does not apply to the physical office. Whether you utilize an office you rented or not does not change the costs. In accordance with the lease agreement, you are obliged to make the necessary payments. In other words, if you need a physical address only at intervals, the physical office is a cost burden.

Who is it Suitable for?

The virtual office system is suitable for all occupational groups working remotely. In addition to this, it is suitable for e-commerce and virtual services, as well as almost any consulting service. Today, in the technopole system, even companies that produce technology continue their commercial life by using similar systems.

If there is no obstacle other than the difference in physical space usage standards between the two systems, almost anyone can display a virtual office as a legal address and continue their work. Of course, you also have the chance to meet your customers in a prestigious environment within the virtual office system. Meeting rooms of virtual offices can be used for certain periods of time, and complimentary food and drink offerings can be made.

Where Should I Start?

Contact us now to review our virtual office package where you can find everything you need at the most affordable costs and to get detailed information about the solutions we can develop for you.